OPERATIONS & ADMINISTRATIVE SERVICES
Run your business
We'll run the back office
A fully remote back-office team — finance,
administration, operations — built around
your workflows, your tools, your tempo.
3-mo minimum
10d setup
30d refund
What we do
Everything your back office needs.
Four pillars of back-office work — bundled into a single team, run by people who own the outcome.
Financial Management
Books closed, payroll run, reports you can actually use.
- Bookkeeping
- Payroll
- AR / AP
- Bank reconciliation
- Expense tracking
Administrative Support
The inbox, calendar, and document chaos — gone.
- Bookkeeping
- Payroll
- AR / AP
- Bank reconciliation
- Expense tracking
Operations Support
Vendors managed, projects on track, processes documented.
- Bookkeeping
- Payroll
- AR / AP
- Bank reconciliation
- Expense tracking
How it works
Three steps from chaos to handled.
Pick your plan
Choose a tier on the pricing page and sign up in under five minutes. Bigger or unusual setup? Book a short discovery call instead.
10-day setup
Over 10 business days we document your workflows, gain access to your stack, and run a parallel first cycle alongside your existing process.
Monthly retainer
We run your back office. You get a weekly summary and a single point of contact. Cancel anytime after the minimum term.
Your stack, not ours
We work inside the tools you already use.
No forced migration. We meet your data where it lives and bring discipline to the software you already pay for.
Pricing
Pick the tier that fits today.
Flat monthly retainer. 3-month minimum. No setup fees. Cancel anytime after.
Hourly
$5/hour
For your first 7 days with us
FREE DISCOVERY CALL INCLUDED.
- We start work on your day-to-day tasks, billed hourly at $5.
- Within the 7 days, we schedule a free meeting to hear your challenges in details.
- We send you a custom proposal built around what you actually need.
Monthly
$399/mo
Covers your first full month with us
FREE DISCOVERY CALL INCLUDED.
- We begin handling your operations for a flat $399, no hourly tracking.
- Within the month, we schedule a free meeting to hear your challenges in details.
- We send you a custom proposal built around what you actually need.
Need more than Premium?
Premium Plus adds a dedicated lead, faster first response, and custom reporting — from $X/mo.
Everything Included, From Day One
Both plans give you access to the full service list below — nothing is gated behind a higher tier.
Admin & Documentation
- Data entry
- Email & calendar management
- Document creation & management
- Records organization
- Weekly summary report
- Single point of contact
Bookkeeping & Finance
- Bookkeeping (monthly close)
- Invoicing & AR follow-up
- Accounts payable
- Bank & card reconciliation
- Expense tracking
- Year-end prep for your CPA
- Monthly financial reporting
Business Operations
- Contractor management
- Vendor management
- Project coordination
- SOP documentation
- CRM management
- Quarterly business review
Terms & Conditions
Please review before starting a trial engagement.
Pricing
The Hourly Trial is billed at $5/hour for the first 7 Business days of engagement. The Monthly Trial is billed at a flat $399 for the first 30 calendar days. These introductory rates apply only to the initial trial period and do not represent our standard ongoing rates.
Discovery Call
Within the trial period, we will schedule one complimentary discovery call to understand your current operations, pain points, and priorities. This call is free of charge and does not count against your trial hours or trial month.
Custom Proposal
Based on the discovery call and the work completed during the trial, we will deliver a written proposal outlining recommended ongoing services, scope, and pricing before your trial period ends. You are under no obligation to accept it.
Scope of Services
Both plans provide access to the full service list above.
Payment Terms
Hourly Trial fees are invoiced at the end of the 7-day period based on hours logged. Monthly Trial fees are due upfront before work begins. We accept payment via [bank transfer/card/ your preferred method].
Cancellation
You may cancel at any point during the trial period with no further obligation. Hourly clients are only charged for hours already worked; monthly clients are not charged again after the trial month unless they choose to continue.
Confidentiality
All client data, documents, and business information shared with us during the trial and any subsequent engagement are treated as strictly confidential and will not be disclosed to third parties without written consent.
After the Trial
If you choose to continue past the trial period, services will move to the rates and terms outlined in your custom proposal. If you choose not to continue, the engagement ends automatically at the end of the trial with no further charges.
Why Ryobooks
What you actually get.
Built around your business
We learn your tools, your workflows, your tempo before lifting a finger. No one-size template, no shoehorning your operation into our system.
One team, every function
No hidden line items, no hourly surprises, and a record of every engagement you can inspect and take with you. One signed contract covers finance, HR, admin, and ops — not a stack of vendor agreements to reconcile.
Predictable monthly cost
A flat retainer that’s a fraction of in-house. No benefits, no overhead, no surprise hourly bills, no hiring risk.
WHY FOUNDERS TRUST US
Handing over your back office shouldn't feel like a leap of faith.
So we don’t ask you to take one. You keep operating while we get up to speed, see the work every week, and always know the real people on your account.
Built by operators, not a call center
The team spent years inside small businesses — as operators, accountants, and admins — before starting this company.
A parallel onboarding, not a risky cutover
We run a 10-business-day cycle alongside your existing process. Nothing breaks during the handoff.
You see the work every week, not just the invoice
Every plan includes a weekly summary you can actually read, so you always know what's been handled and what's next.
Discreet by default, secure by design
Discretion is the baseline for your finance and HR data. Sign-in stays accountable from the first day.
IN WRITING
Don't take our word for it.
Take our contract.
Four commitments that decide whether handing over your back office is safe. Each one is written into the Terms you accept at checkout — not a marketing line we can quietly revise.
They are enforceable from day one, and they are the same four whether you sign for one seat or a full back office. Read them before you talk to us.
YOUR TEAM
A different lead, on request.
The lead assigned to you is yours for the engagement — we don’t rotate staff between accounts. If the fit is wrong, ask. We reassign at no cost, with no second onboarding fee, and your term does not restart.
YOUR PRICE
No quiet price rises.
Any fee change comes with at least 45 days’ written notice. Prepaid annual rates stay locked for the whole term. If an increase doesn’t work for you, cancel before it takes effect — without penalty.
Your exit
Minimum term. Then month to month.
After the initial term, cancel from inside your portal or with 30 days’ written notice — the portal cancellation is the notice. No exit fee, and you keep full access through the end of the cycle you’ve paid for.
All four apply to every client we take on — at every tier, on every engagement letter.
FAQ
Common questions.
Is there a long-term contract?
Three-month minimum to ensure a stable handoff. After that, month-to-month — cancel anytime with 30 days' notice.
Can I switch tiers later?
Yes. Tier changes take effect at the start of the next monthly billing cycle. No re-onboarding fee.
Do you use my existing tools?
We work in your stack — QuickBooks, Xero, Gusto, Rippling, Notion, ClickUp, whatever you have. We don't force you into ours.
How does onboarding work?
Onboarding is included in your first month — no setup fee. Over 10 business days we document your workflows, gain access to your stack, and run a parallel first cycle alongside your existing process so nothing breaks.
READY WHEN YOU ARE
Ready to hand off the back office?
Pick a plan, sign up in under five minutes, and meet your team this week.